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A-Z Guide

We hope that you find the enclosed  'A - Z Information' useful, however should you have any queries which are not covered please don’t hesitate to contact the school office.


Absence from the School  



If your child is ill please telephone (01480 375375) or email, the school office as early as possible  to inform us of the reason. The school has a dedicated ‘absence’ option on its’ phone system where messages can be left before the start of the school day. A phone call / email is only necessary on the first morning of absence.


We have a “first day calling” policy and if we have not been given a reason for absence, then we will  email to enquire why your child is not at school.


From time to time we get an incidence of ‘tummy bugs’ in school. If children have sickness or diarrhoea we ask parents to keep them away from school for 24-hours after it ceases, which is in line with School Health guidelines.


If your child is absent for a week or longer due to illness we need to see some medical evidence – a prescription or appointment card/letter will suffice.


Medical Appointments

If your child requires a medical appointment which is not urgent, eg dentist, optician or routine doctor appointment, these should be outside of the school day, or if absolutely necessary in the afternoon 



When appointments have to be made during school time, please notify the school prior to the appointment.


Other Absence

School holidays are planned well in advance and lists are available from the office and are on the website.


An Absence Request Form must be completed if you wish to take your child out of school due to holidays, weddings, music/ballet exams, funerals etc.

From September 2013 Headteachers are unable to authorise any absence from school for a holiday except in exceptional circumstances. Please be aware there may be a penalty issued if there are not exceptional circumstances. The school has to report to the Educational Welfare Officer every half term attendance issues and discuss any absences that are requested.  For more information about the current regulations please see the guidance on the school website.


National school data illustrates that children who have good attendance make significantly better progress than those who are late or who have a significant amount of time off.


Accidents at School


If your child suffers an accident at school a member of staff who is trained in first aid will be on hand to deal with the problem. Please do not worry, most of the accidents are minor and a slip will be sent home explaining what has happened.


In the rare event that the accident is more serious then we will contact you. If we cannot contact you immediately then we will take the appropriate action and inform you as soon as possible.


Administration in School


The School Office is situated at the main entrance. We ask that, for security 

reasons, all visitors report to the office before entering the rest of the School. Every visitor must sign in and wear the appropriate visitor badge. Office hours are 8:30am until 4:00pm. You may leave telephone messages on the school answerphone outside of these hours.


There are times during the school day that are extremely busy and the office staff may not be available immediately. We ask that all visitors wait in the Entrance Hall for assistance.




You are very welcome to call into school to discuss any matter with the Headteacher at any time. It is more convenient, however, if you could make an appointment.


Teachers are always pleased to see you to discuss any concerns or worries you may have. Please make appointments with the school office,   preferably after school finishes at 3:15pm. Teachers are not available in the morning unless it is an emergency.


Arrival at School


The gates will be open at 8:40 am. Parents should deliver their children to their class, following the one way system around school. The gates will be closed at 8:50 am.




All children experience an act of Collective Worship each day. These take a variety of forms from group assemblies to whole school assemblies. We also have special and family assemblies and you will be notified  when these are planned.




Our behaviour policy is based on ‘The Behaviour Diamond’ and taking a therapeutic approach to behaviour management. This approach is built 

around our school THRIVE values and encourages children to take responsibility for their own behaviour. If children exceed the whole school expectations there will be positive consequences through a clear set of rewards. If children understand these expectations and choose to not follow them there will also be educational consequences for their actions such as warnings, the opportunity for quiet reflection time and losing time from their whole school diamond activity The behaviour policy is available on our website.


Change of Address or Telephone Number


If you change your address, telephone number or email, or any of your contact details, please let us know as soon as possible.



The partnership between child, parent and school depends on good communication. To this end we try very hard to keep you informed about everything that goes on in school.  We have a school website which also has all the latest information, as well as a Facebook page.

All communication is sent out to parents by  e-mail. The company used is ‘Teachers2Parents’. We do not send out paper communication, however should an item require a return slip we are more than happy to accept hand-written slips, as we appreciate that printing can be expensive. If, for any reason the school needs to be closed at short notice due to any unforeseen circumstances , notice will be given  by text, email, and on our website. In the event of bad weather closure we will also contact our local radio stations.


Curriculum Areas


Details of the curriculum and how we approach it can be found on our website. Parents are, however, always welcome to come into school to discuss approaches to the curriculum and to look at curriculum documents. Each curriculum area is organised by a member of staff and these teachers will be more than happy to discuss any items of interest.


Educational Visits

Educational Visits are seen as an important part of the curriculum and are planned to enhance the work done in the classroom. They are planned at intervals throughout the year and we aim to keep the cost of trips to an absolute minimum. We also  have our own Bushmead minibus to further reduce the costs.


Fire Drills


A fire drill takes place each term. The headteacher and the governors monitor the effectiveness of all procedures carefully.


Food in School


 We are a healthy eating school and continually encourage our children to eat healthily.  Snacks are provided for Reception children and we ask for a monetary donation each term. Also we are a nut free school.


Free School Meals / Pupil Premium


If you are claiming Income Support, Income Based Job Seekers’ Allowance, Universal Credit, Support under the Immigration and Asylum Act, or the Child Tax Credit, you may be entitled to free school lunches for your child.


Universal Infants Free School Meals


ALL Reception/KS1 children will receive a free meal as part of the government’s Universal Infants FSM Programme.




All required information will be recorded on the schools management information system and processed centrally.  Forms are also available from the school office.


What is Pupil Premium?


Pupil Premium is additional funding given to schools to help raise the attainment of pupils. It is paid to schools according to the number of pupils who have been: Registered as eligible for free school meals at any point in the last 6 years and been in care for 6 months or longer.





We are proud of our grounds and ask everyone to help us look after them by ensuring that litter is placed in bins and any damage is reported to the school office.


Helpers in School


We do welcome parent helpers throughout the school. We value your help in assisting in school in a variety of tasks. If you wish to volunteer in school please contact the school office,  who will arrange for the appropriate security checks (Disclosure and Baring Service—DBS) to take place.


Please do let us know if you can offer some of your time.


Home Time


School finishes at 3:15pm. Please can you help us by waiting for your child in the appropriate place and then follow the one way system.  It can become very congested around school and we ask that you consider our neighbours if you come by car and need to find a parking place. There is no parking on site  for parents at drop-off and pick up times.




The children are encouraged to bring work home and the school  homework policy is available on our website. At the beginning of each term you will be informed of the pattern of homework.


The youngest children will bring their reading book home each evening and we ask you to offer encouragement and time. As the children get older the work is linked to the work being done in class. There are also spellings and ‘times tables' to be learnt.


Identification of Clothing


It is very important that all of the items of your child's clothing are labelled.


Jewellery in School


Children should not wear jewellery to School.


 If your child has pierced ears, then only ear studs may be worn and these must be removed or covered during any sports lesson.


Watches can be worn but are the responsibility of the child.


Leaving School during the School day


Children are never allowed to leave the school premises during the school day without prior arrangements having been made. These arrangements must be in writing. If your child needs to leave school during the hours, they must be accompanied by an adult.


Please inform the school if your child is being collected by a person not known to the school.  Our only consideration is the safety of your child.





If your child has any medical conditions, e.g allergies , asthma  etc. please ensure that these are listed on the application form. Please do not hesitate to contact us if you wish to discuss such matters in detail. An asthma registration card is available from the school office is available from the school office, should an inhaler be required in school.


Medicines in School


Medicines must not be brought into school. If your child requires medicine, prescribed by a doctor, during the school day, a full care plan needs to be completed in accordance with our medical policy.




We believe that communication between school and home is vital and therefore the school publishes regular newsletters to let you know what is going on in school. Newsletters are sent out by email. They are also published on the website


No Smoking Policy


The school, including school grounds, is strictly a 'No Smoking School' and therefore we ask for your cooperation in adhering to this policy. This policy also includes e-cigarettes.


Online Payment Facility


ParentPay is used to provide consent for  any trips visits or sporting events; to pay for educational visits and school dinners using credit or debit cards via the internet. This is our only method of payment. Every child has an individual account and it is possible to view your child’s details and check balances.  Individual login and password details will be provided by the school office once your child starts with us in September.


P.E. and Games


All children are expected to change for P.E., and swimming. Therefore, they will be expected to have the proper kit:


For P.E. the children will require dark shorts and a white T-shirt. Plimsolls will be required for indoor work.


Children also require trainers and a dark coloured jogging pants and long sleeved top or tracksuit  for outdoor games.


P.E. and games kit should be named and kept in a 'named' bag.


Long hair should always be plaited or tied back.


It is Cambridgeshire Education Authority Policy that in P.E. or games ear studs must be removed. This is the responsibility of the child and parent.

Records and Reports


To ensure that your child's progress is monitored carefully the school maintains an effective method of record keeping and reporting.


At the end of each school year you will receive a school report written by the class teacher. During the autumn and spring  terms you will be invited to a formal parents' evening to discuss your child's progress.


You are also warmly invited into school at any time during the year to discuss your child's progress should you have any concerns.

School Day


The gates will be open at 8:40 am. Parents should deliver their children to their class, following the one way system around school. The gates will be closed at 8:50 am.

Children arriving after 8:50 am, will be classed as late, as learning starts when they enter the building with early work or children reviewing their learning from the previous day. This is an essential part of the learning process where children respond to the teachers feedback and work on their next steps of learning.


The School day is divided into five teaching periods. Along with other activities these are as follows:

Session 1: 8:50 am - 9:00 am

Assembly: 9:00– 9:30 am

Session 2: 9:30 am – 10:30 am

Session 3: 10:30 am –11:00 am

Break: 11:00 am - 11:20 am

Session 4: 11:20 am -12:30 pm

Lunch: 12:30 pm- 1:30pm


Afternoon Registration: 1:30 pm - 1:35 pm

Session 5: 1:35 pm – 2:00pm

Session 6: 2:00 pm- 3:00 pm

Story  3:00 pm—3:10 pm


Children in infant classes also have an afternoon break between approximately 2:15pm and 2:30pm. School closes at 3:15pm for all children.


We do insist, however, that the car park is for staff only and must not be used by parents at the beginning or end of the school day.


Please respect our neighbours when parking near school.

School Lunches


School meals are cooked on the premises. These are served to the children by a cafeteria system. Balanced, nutritious meals are on offer each day from which the children may choose. The school menu is rotated on a 3 week cycle. Copies of the current menu are available from the school office. School lunches are an important “social” part of our school day and again this is an area where appropriate mealtime behaviour is encouraged and emphasised.



Please note that dinner money is payable in advance. Parents are welcome to join their children in the dining hall for a school lunch. Please book this with the school office at least one day in advance. Please also refer to the section on ‘Free School Meals.’


Children bringing packed lunches, eat alongside the children having school lunches. We ask that all food brought to school is in a suitable container. Children should not bring in fizzy drinks, cans or glass bottles please. All snacks must be nut free.


School Milk Scheme


In conjunction with the Department of Education’s new school food plan, our school provides a milk scheme that is available to all of our pupils. School milk is free for all under-fives and children entitled to "means tested" free school meals. For all other children who register, it costs around £15 a term (22p per day).

Each pupil that registers for milk receives a 189ml carton of semi-milk everyday which is supplied by Cool Milk


How to register :


My child is under five

There is no need to register as your child already receives free milk at school.  Free milk will continue until the Friday before your child’s fifth birthday. 

In order for children to receive free milk, we are required to pass on to Cool Milk children’s names and dates of birth. All information handled by the Cool Milk group is processed in accordance with the Data Protection Act 1998.


My child is five or older and I’m on income support and claim Free School Meals

      Children aged 5-11, who are entitled to free school meals but not skimmed universal free school meals, are also entitled to free milk. Please contact the school office if your child would like milk at school.


My child is five or older

You can register online at


If you have any questions regarding school milk please visit  or contact the school office.




The school has a school uniform and all children in the school are expected to dress in a manner, which complies with these colours. The school colour is dark green and the various options are as follows:


Bushmead Sweatshirt/ Cardigan or plain bottle green sweatshirt or cardigan

      Grey or Black Trousers / Skirt / Pinafore Dress

White Polo-Shirt /Shirt /Blouse 

(Y6 wear green Polo-Shirts)

Dark shoes (not trainers )

Black, Grey or white socks


Summer Uniform Alternatives

A summer dress with a green gingham or striped pattern

          Polo shirt with grey or black shorts, skirt,  pinafore dress.

         Bushmead caps  are also available


Winter Uniform Additions

Grey or dark green tights        


Long hair should always be tied back and we ask that ornate headbands slides and bows are not worn.


 Orders delivered to school are delivered free of charge and can be collected from the school office, or are sent home with your child.  Uniform sent to the home address will incur a delivery charge.  If you are unsure of which sizes to order, samples are held in the school office and you are welcome to bring your child in to check sizing prior to ordering.


Useful Websites Addresses




Dept. for Education:

Cambs County Council:


Visiting School


To ensure the safety and security of the children , access to the school for visitors should be by the main entrance only. All other doors are locked. Please report to the office  to sign in and obtain a visitor badge




The school website is updated on a regular  basis. Please visit it regularly for photos, news, diary dates, etc.  The school website can be found at When searching for the website, please ensure that you locate ours and not Bushmead School in Luton!


And finally…..


It is extremely important to us that your child is happy at school and we are committed, as a whole school, to ensure that your child achieves their maximum potential. We look forward to working with you and your child to make their school days a happy and positive experience